Deskripsi Pekerjaan
Bicol University is currently seeking a highly organized and detail-oriented professional to join our team as an Administrative Aide IV. This role is essential for supporting our academic and administrative operations, ensuring that workflows remain efficient and that our departments function effectively to serve our students and faculty.
As an Administrative Aide IV, you will be the backbone of our office environment. We are looking for an individual who is proactive, possesses excellent communication skills, and is adept at managing competing priorities in a fast-paced public sector environment. If you are passionate about contributing to higher education and public service in the Bicol Region, we encourage you to apply.
Tanggung Jawab
- Handle incoming and outgoing correspondence, ensuring timely distribution and filing.
- Maintain comprehensive physical and digital record-keeping systems in compliance with university protocols.
- Provide front-line customer service to students, faculty, and visitors, addressing inquiries with professionalism.
- Assist in the preparation of office reports, memos, and documentation for department heads.
- Coordinate scheduling for meetings, workshops, and departmental events, including room bookings and logistics.
- Monitor office supply levels and manage procurement requests to ensure operational continuity.
- Support administrative projects and initiatives as assigned by the supervisor.
Kualifikasi
- Completion of at least two years of college studies or equivalent vocational/technical training.
- Relevant experience in office administration or clerical support.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
- Strong verbal and written communication skills in English and Filipino.
- Ability to multitask, prioritize work effectively, and maintain a high degree of confidentiality.
- Attention to detail and a commitment to accuracy in documentation and data entry.
- Knowledge of government office procedures is a significant advantage.