Deskripsi Pekerjaan
The Department of Social Welfare and Development (DSWD) Philippines is seeking a dedicated and organized Administrative Aide VI to join our regional team in the Ilocos Region. This pivotal role serves as a backbone to our administrative operations, ensuring that our social welfare programs and services are delivered efficiently to the communities that need them most.
As an Administrative Aide VI, you will be responsible for a variety of clerical and administrative tasks that support the daily operations of the regional field office. We are looking for a professional who possesses a keen eye for detail, excellent organizational skills, and a strong commitment to public service. You will work under the supervision of administrative officers to streamline documentation processes, manage records, and facilitate communication across different departments.
This is an excellent opportunity for individuals looking to build a career within the Philippine government and contribute to the nation's social development goals. Join us in our mission to lead in the formulation, implementation, and coordination of social welfare and development policies for the poor, vulnerable, and disadvantaged.
Tanggung Jawab
- Maintain and organize systematic physical and digital filing systems for departmental records and sensitive documents.
- Process and track administrative documents including payroll, disbursement vouchers, and procurement requests to ensure timely action.
- Assist in the preparation of periodic reports, official correspondence, and presentations for regional management meetings.
- Manage incoming and outgoing communications, including mail, emails, and phone inquiries, directing them to the appropriate personnel.
- Coordinate logistics for departmental events, workshops, and regional fieldwork activities.
- Monitor and manage office supply inventory, initiating replenishment requests to prevent operational delays.
- Provide front-line clerical support to walk-in clients, ensuring they are directed to the correct social services.
- Perform other related administrative tasks as assigned by the supervisor to support regional objectives.
Kualifikasi
- Completion of at least two years of studies in college or a High School Graduate with a relevant vocational/trade course.
- At least one (1) year of relevant experience in administrative support, clerical work, or office management.
- Completion of at least four (4) hours of relevant training in office procedures or related fields.
- Career Service Sub-Professional (First Level Eligibility) is required for permanent appointment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic digital collaboration tools.
- Strong interpersonal skills with the ability to work effectively in a team-oriented environment.
- High level of integrity and the ability to handle confidential information with professional discretion.
- Excellent time management skills and the ability to prioritize tasks in a fast-paced setting.