Deskripsi Pekerjaan
Bicol University is seeking a dedicated, detail-oriented, and highly organized professional to join our team as an Administrative Aide VI. In this pivotal support role, you will be instrumental in maintaining the operational efficiency of our administrative processes, contributing directly to the academic and operational excellence of one of the premier institutions in the Bicol Region.
The ideal candidate will demonstrate strong interpersonal skills, a high level of integrity, and proficiency in office management systems. If you are looking to build a stable career in the public sector while supporting educational advancement, this is an excellent opportunity to showcase your administrative expertise.
Tanggung Jawab
- Manage daily office correspondence, including sorting, routing, and tracking incoming and outgoing documentation.
- Provide comprehensive clerical support to department heads and staff, ensuring smooth operational workflows.
- Maintain accurate and up-to-date filing systems, both digital and physical, in accordance with institutional records management policies.
- Assist in the preparation, formatting, and proofreading of official reports, memoranda, and administrative documents.
- Coordinate with internal departments and external stakeholders to facilitate meetings, seminars, and special events.
- Monitor and manage office supply inventories, ensuring timely procurement and cost-effective usage.
- Perform data entry tasks with high precision to maintain institutional databases and service records.
Kualifikasi
- Completion of at least two years of college studies or equivalent vocational/technical training.
- Preferably possess Civil Service Commission (CSC) eligibility or equivalent professional eligibility relevant to the role.
- Proven work experience in administrative, clerical, or office support functions.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and modern office equipment.
- Excellent communication skills in both English and Filipino, written and verbal.
- Demonstrated ability to handle confidential information with discretion and professionalism.
- Strong organizational skills with the ability to manage multiple tasks simultaneously under minimal supervision.