Deskripsi Pekerjaan
We are a dynamic and growing organization based in Cebu City, seeking a dedicated and highly organized Administrative Assistant to join our team. This role is critical to ensuring the smooth and efficient operation of our daily office activities, providing essential support to management and staff.
As an Administrative Assistant, you will be the cornerstone of our administrative functions. You will be responsible for managing files with precision, utilizing Microsoft Excel to handle data and reports, and drafting professional correspondence to clients. Your attention to detail and proactive approach will contribute directly to the success of our operations.
Your day-to-day activities will involve a dynamic mix of responsibilities, from organizing documents and scheduling appointments to supporting various departments with their administrative needs. We are looking for a self-starter who can manage multiple tasks in a fast-paced environment while maintaining a high standard of accuracy and professionalism.
We value initiative, reliability, and a commitment to excellence. If you are an organized professional with a passion for administration and a desire to grow your career in a supportive environment in the heart of Cebu City, we encourage you to apply. This is an excellent opportunity to become a key player in a company that recognizes and rewards hard work.
Tanggung Jawab
- Manage and organize physical and digital filing systems to ensure all documents are easily accessible.
- Perform data entry and create spreadsheets, reports, and presentations using Microsoft Excel.
- Draft, proofread, and send professional emails and correspondence to clients and stakeholders daily.
- Coordinate and schedule meetings, appointments, and travel arrangements for management.
- Handle incoming calls, relay messages, and provide general administrative support to the team.
- Assist in the preparation of reports, memos, and other company documents.
- Maintain office supplies inventory and process procurement requests as needed.
- Support other departments with administrative tasks to ensure seamless office operations.
Kualifikasi
- Bachelor's degree in Business Administration, Office Management, or a related field.
- Proven experience (at least 1-2 years) in an administrative or clerical role.
- Strong proficiency in Microsoft Office Suite, especially Excel (pivot tables, VLOOKUP is a plus).
- Excellent written and verbal communication skills in English.
- Exceptional organizational and time management skills with a high attention to detail.
- Ability to work independently and as part of a team in a dynamic environment.
- Strong problem-solving skills and a proactive attitude.
- Must be willing to work in Cebu City on a full-time basis.