Deskripsi Pekerjaan
We are Team Global Facility Solutions Inc., a leading provider of integrated facility management solutions in the Philippines. We are currently looking for a highly organized and detail-oriented Administrative Assistant to join our dynamic team at our Dasmarinas City, Cavite office.
As an Administrative Assistant, you will be the backbone of our administrative operations, ensuring that daily activities run smoothly and efficiently. You will play a vital role in supporting our management team and field operations by handling critical documentation, coordinating reports, and providing exceptional customer service.
In this role, you will be responsible for reviewing Hourly Accountability Reports (HAR) and Hourly Accountability Summaries (HAS) for our collection teams, ensuring accuracy and compliance. You will be the primary point of contact for addressing customer concerns, preparing daily administrative reports, and maintaining organized filing systems. Your keen eye for detail will help streamline our internal processes, contributing directly to the overall success of the company.
We are looking for someone who thrives in a fast-paced environment, possesses excellent communication skills, and is proficient in Microsoft Office applications. If you are a proactive problem-solver with a passion for organization and administrative excellence, we want to hear from you!
Join Team Global Facility Solutions Inc. and take the next step in your career. We offer a competitive salary package, a supportive work environment, and opportunities for professional growth.
Tanggung Jawab
- Review Hourly Accountability Reports (HAR) and Hourly Accountability Summaries (HAS) for the collection team to ensure accuracy and completeness.
- Address and resolve all customer concerns and inquiries via phone, email, or in person, ensuring a high level of client satisfaction.
- Prepare and distribute daily, weekly, and monthly administrative reports to management.
- Maintain and organize physical and digital filing systems for easy retrieval and record-keeping.
- Coordinate schedules, meetings, and appointments for the management team.
- Assist in the onboarding process for new employees by preparing documentation and orientation materials.
- Manage office supply inventory and coordinate procurement as needed.
- Provide general administrative support to various departments as requested.
Kualifikasi
- Bachelor's Degree in Business Administration, Office Management, or a related field.
- At least 1 year of experience in an administrative or clerical role.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills in English and Filipino.
- High attention to detail and strong organizational skills.
- Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.
- Must be willing to work onsite in Dasmarinas City, Cavite.
- Applicants must be residing in or willing to relocate to Cavite.