Deskripsi Pekerjaan
Join Team Global Facility Solutions Inc. as an Administrative Assistant and become a vital part of our operations team. In this role, you'll ensure seamless office functionality by managing critical documentation, analyzing accountability reports, and serving as the first point of contact for client inquiries. You'll prepare daily operational summaries, maintain accurate record-keeping systems, and support cross-departmental coordination. This position offers an excellent opportunity to develop administrative expertise in a dynamic facility management environment while contributing to client satisfaction and operational excellence.
Tanggung Jawab
- Review and analyze Hourly Accountability Reports (HAR) and Hourly Accountability Summaries (HAS) for accuracy
- Address and resolve customer inquiries with professionalism and efficiency
- Prepare daily operational reports and documentation
- Manage office calendars and coordinate meetings
- Maintain organized filing systems and digital records
- Handle incoming communications and correspondence
- Support team members with administrative tasks as needed
Kualifikasi
- High school diploma or equivalent; college degree preferred
- Minimum 1 year administrative support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent written and verbal communication skills
- Strong attention to detail and organizational abilities
- Customer service orientation with problem-solving mindset
- Ability to work independently and collaboratively
- Time management skills with ability to prioritize tasks