Deskripsi Pekerjaan
Join Promised Immigration Investment Pte Ltd as an Administrative Assistant and become the backbone of our dynamic operations in Singapore's prestigious Raffles Place district. We're seeking a proactive, detail-oriented professional to support our fast-paced immigration services environment. In this pivotal role, you'll ensure seamless office operations while contributing directly to our client-focused mission. Your expertise will streamline workflows across departments, enhance team productivity, and maintain our reputation for excellence in immigration services.
This position offers an exceptional opportunity to develop administrative expertise within a specialized industry. You'll manage critical communications, coordinate complex schedules, and implement efficient systems that drive our daily success. If you thrive in environments where precision meets initiative, and possess the ability to navigate competing priorities with grace, we invite you to apply and grow with our dedicated team.
Tanggung Jawab
- Manage executive calendars, appointments, and meeting logistics across multiple departments
- Handle incoming/outbound communications including emails, calls, and correspondence with clients and stakeholders
- Maintain organized filing systems (digital and physical) for confidential immigration documents
- Coordinate office operations including supply inventory management, equipment maintenance, and vendor relationships
- Prepare, edit, and distribute professional documents, reports, and presentations using MS Office Suite
- Support onboarding processes for new hires including workstation setup and orientation materials
- Assist with event coordination for client meetings, workshops, and corporate functions
Kualifikasi
- Minimum 2 years experience in administrative support or office management role
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail in documentation and record-keeping
- Strong written and verbal communication abilities in English
- Ability to multitask effectively in fast-paced environments with competing priorities
- Professional demeanor and confidentiality handling sensitive client information
- Proven experience coordinating schedules and managing executive calendars