Deskripsi Pekerjaan
Are you a highly organized individual who thrives in a fast-paced creative environment? Our architecture office in the heart of Bangsar South is looking for a proactive and detail-oriented Administrative Assistant to join our growing team. In this role, you will be the backbone of our daily operations, ensuring that everything from project documentation to office schedules runs like clockwork.
We are looking for someone who can navigate the dynamic 'architecture office chaos' with a cool head and a can-do attitude. If you enjoy wearing multiple hats, providing high-level support, and being the go-to person for a busy team, we want to hear from you. This is an excellent opportunity to gain exposure to the architecture and design industry while sharpening your administrative and office management skills.
Tanggung Jawab
- Manage daily office correspondence, including emails, phone calls, and physical mail handling.
- Maintain and update project schedules, ensuring timelines are tracked and deadlines are met.
- Prepare, format, and organize architectural documentation and site submissions.
- Coordinate meetings, manage calendars, and arrange travel or site visits as required.
- Maintain office inventory and manage procurement of stationeries and pantry supplies.
- Provide ad-hoc support to project architects and designers on various administrative tasks.
- Assist in data entry and filing systems maintenance to ensure records are kept compliant and accessible.
Kualifikasi
- Minimum SPM, Diploma, or equivalent in Business Administration or a related field.
- At least 1-2 years of experience in an administrative or office support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong command of English and Bahasa Malaysia (both written and verbal).
- Excellent organizational and time-management skills with the ability to prioritize tasks in a fast-paced environment.
- A proactive "can-do" attitude and a willingness to help wherever needed.
- Ability to maintain discretion and handle confidential project information professionally.