Deskripsi Pekerjaan
The International Islamic University Malaysia (IIUM) is a world-renowned institution dedicated to the Islamization of human knowledge. Our Endowment Fund plays a crucial role in supporting scholarships, research, and community programs. We are currently looking for a dedicated Administrative Assistant to join our dynamic team at our Gombak campus and contribute to this noble mission.
In this role, you will provide essential clerical and operational support to the Endowment Fund office. You will be the first point of contact for internal and external stakeholders, ensuring that all administrative functions are carried out smoothly and professionally. From coordinating schedules and preparing documents to managing office supplies and supporting financial administration, your work will directly enable the Endowment Fund to achieve its strategic objectives. Your ability to multitask, prioritize effectively, and maintain a high level of discretion when handling sensitive information is crucial.
You will be responsible for implementing administrative best practices, ensuring compliance with university policies, and maintaining accurate records for audit purposes. Collaboration with various departments, including Finance, Human Resources, and the Office of the Bursar, will be a key part of your daily routine. The successful candidate will demonstrate a keen eye for detail, strong organizational skills, and a professional demeanor. Cultural sensitivity and alignment with IIUM's vision and values are highly regarded.
This is an excellent opportunity to build your administrative career within one of Malaysia's top educational institutions while contributing to a meaningful cause. We offer a supportive and respectful work environment where your contributions are valued. If you are a proactive, resourceful, and dedicated individual ready to make a difference, we strongly encourage you to apply.
Tanggung Jawab
- Provide comprehensive clerical and administrative support to the IIUM Endowment Fund team.
- Manage day-to-day office operations, including handling correspondence, scheduling appointments, and managing office supplies.
- Maintain and update filing systems (physical and electronic) for documents, records, and reports to ensure accuracy and easy retrieval.
- Assist in the preparation of reports, presentations, and meeting minutes for internal and external stakeholders.
- Support the procurement and asset management process by preparing purchase requisitions, tracking expenses, and liaising with vendors.
- Coordinate logistics for meetings, workshops, and events, including venue booking, equipment setup, and catering arrangements.
- Handle sensitive information with discretion and maintain strict confidentiality regarding endowment operations.
- Perform any other duties as assigned by the management to support the overall goals of the Endowment Fund.
Kualifikasi
- Possess at least a Diploma or Degree in Business Administration, Office Management, or a related field.
- Minimum of 1 to 2 years of working experience in an administrative or clerical support role. Fresh graduates with relevant internship experience are welcome to apply.
- Able to perform general administrative tasks with accuracy and efficiency.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time management skills with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills in English and Bahasa Malaysia.
- Detail-oriented, resourceful, and able to work independently with minimal supervision.
- Prior experience in a university, endowment, or finance-related environment is an added advantage.