Deskripsi Pekerjaan
Are you a detail-oriented professional looking to advance your career with a global organization? EMAPTA is currently seeking a highly organized Administrative Assistant to provide critical operational support for a prestigious, Hawaii-based construction firm. In this role, you will be the backbone of international project coordination, ensuring seamless communication and document management between the Philippines-based support team and the onsite construction teams in Hawaii.
This is a fantastic opportunity for an administrative expert who thrives in a fast-paced environment and prefers the stability of a long-term, high-growth role. As a key member of our client's operations team, you will enjoy a professional work environment, international exposure, and comprehensive benefits including Day 1 HMO coverage. If you are tech-savvy, possess exceptional organizational skills, and are comfortable working in a night-shift capacity, we want to hear from you.
Tanggung Jawab
- Manage day-to-day administrative tasks for construction projects, including document control and filing.
- Coordinate project schedules and communicate updates between stakeholders in Hawaii and the support office.
- Prepare and process construction-related paperwork, permits, and vendor contracts.
- Maintain and update project databases and project management software tools.
- Provide comprehensive support to project managers, including calendar management and meeting coordination.
- Assist in the preparation of reports, project status updates, and presentations.
- Ensure compliance with company standards and project-specific documentation requirements.
Kualifikasi
- At least 2-3 years of experience in administrative support, preferably within the construction or project management sectors.
- High proficiency in Microsoft Office Suite (Excel, Word, Outlook) and project management software.
- Exceptional verbal and written communication skills in English.
- Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
- Proven ability to work independently with minimal supervision during night shift hours.
- Strong attention to detail, especially regarding technical documents and contracts.
- A proactive approach to problem-solving and process improvement.