Deskripsi Pekerjaan
Are you a highly organized individual with a passion for supporting high-performing teams? Hafary, a leading industry name, is looking for a proactive and detail-oriented Administrative Assistant to join our dynamic team in the East Region (Eunos/Changi). In this role, you will be the backbone of our operations, ensuring seamless communication and efficient administrative workflows that empower our Sales Team to succeed.
The ideal candidate is a professional communicator who thrives in a fast-paced environment. Whether you are managing complex schedules, handling inbound inquiries, or preparing essential documentation, your contribution will directly impact our operational excellence. If you are tech-savvy, reliable, and eager to grow within a reputable company, we invite you to apply.
Tanggung Jawab
- Manage all inbound enquiries via email, fax, and phone, ensuring timely and professional responses.
- Provide comprehensive administrative support to the Sales Team to streamline daily operations.
- Prepare, format, and maintain accurate sales quotations, invoices, and delivery orders.
- Coordinate meetings, appointments, and office schedules for the department.
- Maintain electronic and physical filing systems for easy retrieval of company documents.
- Assist in data entry tasks and generate regular reports to track sales performance.
- Liaise with internal departments and external vendors to facilitate smooth business operations.
- Handle office supplies inventory and support general facility management tasks as required.
Kualifikasi
- Minimum GCE 'O' Level or Diploma in Business Administration or a related field.
- At least 1-2 years of experience in an administrative or office support role.
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent command of written and spoken English.
- Strong interpersonal skills with a service-oriented mindset.
- Ability to multitask and prioritize urgent tasks in a fast-paced environment.
- Meticulous attention to detail and high level of data accuracy.
- Ability to work independently and as part of a collaborative team.