Deskripsi Pekerjaan
Ann Joo, a prominent leader in the industry, is actively seeking a highly organized and detail-oriented Administrative Assistant / General Clerk to join our vibrant team in Petaling, Selangor. This is an exceptional opportunity for an enthusiastic individual looking to establish a rewarding career in administration and office support within a reputable organization.
In this pivotal role, you will be instrumental in ensuring the seamless and efficient daily operations of our office. You will manage crucial administrative functions, meticulously maintain accurate records, and provide comprehensive support across various departments. Your ability to demonstrate exceptional attention to detail, a proactive work ethic, and superior organizational skills will be key to your success and growth within our company.
We are searching for a candidate who is not only proficient in executing daily administrative tasks but also eager to learn, adapt, and contribute positively to a collaborative and supportive work environment. If you are a motivated professional with a strong commitment to excellence and a desire to grow with a respected industry leader, we strongly encourage you to apply!
Join Ann Joo and become an integral part of a team that champions efficiency, professionalism, and continuous improvement, making a tangible impact on our operational success.
Tanggung Jawab
- Meticulously update, maintain, and ensure systematic and proper filing records for all administrative correspondences, documents, and reports.
- Perform comprehensive general clerical duties including precise data entry, photocopying, scanning, mailing, and filing.
- Assist proactively in the preparation of regularly scheduled reports, presentations, and other critical documentation.
- Efficiently handle incoming and outgoing calls, emails, and various other communications, directing them to the appropriate personnel.
- Maintain and manage office supplies inventory, initiating orders and liaising with vendors when necessary to ensure adequate stock levels.
- Coordinate and schedule appointments, meetings, and travel arrangements as required, ensuring all logistics are handled smoothly.
- Provide diligent administrative support to various departments and team members, fostering a collaborative work environment.
- Undertake any other ad-hoc duties and special projects as assigned by management, demonstrating flexibility and initiative.
Kualifikasi
- Minimum SPM/STPM qualification or equivalent; a Diploma in Business Administration or related field is a plus.
- Proven experience (1-2 years) in an administrative or clerical role is advantageous, though energetic fresh graduates are also encouraged to apply.
- Proficient command of Microsoft Office Suite (Word, Excel, Outlook) and strong computer literacy.
- Exceptional organizational and time management skills, with the ability to effectively prioritize multiple tasks and meet deadlines.
- Strong attention to detail and a high degree of accuracy in all record-keeping and administrative tasks.
- Excellent verbal and written communication skills in both English and Bahasa Malaysia.
- Ability to work efficiently both independently with minimal supervision and collaboratively as part of a team.
- Demonstrates a proactive, reliable, and trustworthy character, with the ability to maintain strict confidentiality.