Deskripsi Pekerjaan
Are you a detail-oriented professional looking to advance your career in office administration? We are currently seeking an experienced Administrative Assistant II (Clerk IV) to join our team in the Cordillera Administrative Region. This full-time position requires a proactive individual who excels in organizational management and office support.
As a key member of our administrative team, you will ensure the smooth operation of daily office functions, manage confidential records, and assist in various clerical tasks to support senior management. If you have a strong background in office procedures and a commitment to efficiency, we encourage you to apply for this opportunity.
Tanggung Jawab
- Manage and maintain accurate filing systems for both physical and electronic records to ensure easy retrieval.
- Prepare, process, and distribute correspondence, memos, reports, and other documents in a timely manner.
- Assist in scheduling appointments, meetings, and travel arrangements for management personnel.
- Answer incoming phone calls and greet visitors professionally, directing inquiries to the appropriate parties.
- Perform high-volume data entry and update databases with current and accurate information.
- Review and distribute incoming mail, including certified and regular mail, ensuring proper routing.
- Assist in the preparation of monthly or quarterly administrative reports as required by the organization.
Kualifikasi
- High School Diploma or Vocational Certificate with at least 4 years of relevant experience in office administration.
- Must possess Civil Service Eligibility (Clerk Level) or equivalent certification.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and general computer operations.
- Strong verbal and written communication skills in English.
- Ability to multitask, prioritize tasks, and work efficiently in a fast-paced environment.
- Basic knowledge of office equipment, such as printers, scanners, and photocopiers.
- Punctuality and strict adherence to office policies and procedures.