Deskripsi Pekerjaan
Bicol University is seeking a highly organized, detail-oriented, and proactive Administrative Assistant III to join our dynamic administrative team. In this role, you will play a critical part in supporting the operational efficiency of our department, ensuring that daily processes run smoothly and effectively. As an Administrative Assistant III, you will act as a primary point of contact for internal stakeholders, manage essential documentation, and assist in the implementation of institutional policies.
We are looking for a professional who thrives in an academic environment and possesses the technical skills to manage complex scheduling, data entry, and record-keeping tasks. If you are committed to public service excellence and looking to grow your career within a prestigious state university in the Bicol Region, we encourage you to apply.
Tanggung Jawab
- Manage day-to-day administrative operations, including correspondence, scheduling, and office maintenance.
- Prepare, proofread, and format official documents, reports, and memoranda in accordance with university standards.
- Maintain comprehensive filing systems, ensuring all records are up-to-date and easily retrievable.
- Coordinate meetings, take minutes, and follow up on action items to ensure timely completion of tasks.
- Assist in the processing of procurement requests, vouchers, and other financial documentation.
- Facilitate effective communication between departments and external stakeholders to ensure operational clarity.
- Provide logistical support for university events, seminars, and special projects.
Kualifikasi
- Bachelor’s degree in Business Administration, Office Management, or a related field.
- At least 2-3 years of relevant experience in administrative or office support roles.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong verbal and written communication skills in both English and Filipino.
- Ability to handle sensitive information with a high degree of confidentiality and integrity.
- Excellent time management and multitasking skills with the ability to meet strict deadlines.
- Working knowledge of government office procedures and standard administrative protocols.