Deskripsi Pekerjaan
Are you a highly organized and proactive individual with a passion for creating a supportive and nurturing environment? Super Talent Childcare is seeking a dedicated Administrative Assistant to join our vibrant team at our MacPherson branch. This is an exciting opportunity to play a pivotal role in ensuring the smooth daily operations of our childcare centre, contributing directly to an environment where children can thrive and staff can excel.
As our Administrative Assistant, you will be the backbone of our administrative functions, handling everything from managing office supplies and records to assisting parents and supporting our educators. We are looking for someone who takes initiative, possesses excellent communication skills, and has a meticulous eye for detail. Your contributions will directly impact the efficiency of our centre, allowing our educators to focus on what they do best – nurturing young minds and facilitating their growth.
If you're looking for a challenging yet rewarding role where your organizational prowess can make a real difference in a dynamic childcare setting, we encourage you to apply. Join Super Talent Childcare and be a part of a team dedicated to providing exceptional early childhood education and care, making every day count for our precious little ones. This role offers the chance to grow your administrative skills within a supportive community focused on positive outcomes.
Tanggung Jawab
- Manage and maintain accurate student and staff records, ensuring compliance with all regulatory requirements and confidentiality.
- Handle incoming calls, emails, and walk-in enquiries from parents, vendors, and visitors with professionalism, warmth, and efficiency.
- Oversee general office administration, including managing stationery and pantry supplies, mail distribution, and coordinating facility upkeep and repairs.
- Assist in the preparation of reports, presentations, and correspondence for internal and external stakeholders.
- Process invoices, manage petty cash, and assist with basic bookkeeping duties in coordination with the finance department.
- Coordinate and schedule appointments, meetings, and events for the centre management and staff, ensuring timely execution.
- Support HR-related administrative tasks, such as onboarding new staff, maintaining personnel files, and leave management.
- Ensure a welcoming, organized, and safe front office environment for all visitors and provide comprehensive administrative support to educators as needed.
Kualifikasi
- Minimum GCE 'O' Levels or equivalent; Diploma in Business Administration or a related field is preferred.
- Proven experience (1-2 years) in an administrative or office support role, preferably within an education or childcare setting.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with general office software.
- Excellent verbal and written communication skills in English, with the ability to interact effectively with diverse groups.
- Strong organizational and time management abilities with a keen eye for detail and accuracy.
- Ability to multitask, prioritize work effectively under pressure, and work both independently and collaboratively within a team.
- A positive, proactive attitude, strong problem-solving skills, and a genuine passion for working in a childcare environment.
- Experience with basic accounting software or student/staff record-keeping systems is a definite advantage.