Deskripsi Pekerjaan
Join Verona Design Sdn Bhd as a key administrative professional to drive operational excellence in our dynamic Kuala Lumpur office. We seek a highly organized and proactive Administrative Assistant to provide comprehensive support to our executive team and ensure seamless office operations. In this pivotal role, you'll be the backbone of our daily activities, managing communications, coordinating schedules, and maintaining efficient administrative systems. The ideal candidate will thrive in a fast-paced creative environment, bringing exceptional attention to detail and a solutions-oriented mindset. This position offers an opportunity to grow with an innovative design firm while honing your administrative expertise in a collaborative team setting.
Tanggung Jawab
- Manage executive calendars, scheduling appointments, and coordinating complex meeting arrangements
- Handle incoming communications including calls, emails, and correspondence with professionalism
- Prepare, edit, and distribute confidential documents, reports, and presentations
- Oversee office inventory management, procurement, and vendor relationships
- Coordinate travel arrangements and expense reports for staff and executives
- Maintain digital and physical filing systems with strict confidentiality protocols
- Support onboarding processes and new employee orientation activities
- Assist in event planning and meeting logistics for company initiatives
Kualifikasi
- Diploma or degree in Business Administration, Secretarial Science, or related field
- Minimum 3 years of progressive administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage multiple priorities
- Strong written and verbal communication skills in English and Bahasa Malaysia
- Discretion and ability to handle confidential information with integrity
- Proven experience with office management software and digital tools
- Ability to work independently with minimal supervision while collaborating effectively