Deskripsi Pekerjaan
Beauty One International, a leading name in the beauty industry, is looking for an exceptional Administrative Executive to drive efficiency and support innovation in our operations. Located in Jurong East, this role offers the opportunity to be the backbone of our IT operations while handling a variety of administrative duties that keep our organization running smoothly.
As an Administrative Executive, you will play a crucial role in ensuring seamless day-to-day operations. You will manage executive schedules, coordinate meetings across time zones, handle confidential correspondence, and prepare high-level reports and presentations. Your responsibilities will also include overseeing office supplies, managing filing systems, and assisting in the coordination of IT projects, including vendor management and procurement of equipment. You will serve as a key liaison between departments and external partners, demonstrating professionalism and strong communication skills at every turn.
We are looking for someone who is proactive, detail-oriented, and enjoys taking initiative. The ideal candidate will have at least 2-3 years of experience in an administrative role, preferably with exposure to IT or tech environments. Proficiency in Microsoft Office Suite is mandatory, and knowledge of project management tools is an advantage. A diploma or degree in Business Administration or a related field is required. Moreover, you should possess a flexible can-do attitude and a passion for continuous improvement.
At Beauty One International, we value our employees and offer a supportive work environment with opportunities for career growth. We believe in fostering innovation and empowering our team members to contribute ideas that make a real impact. If you are ready to be the backbone of our operations and drive success, we want to hear from you.
Tanggung Jawab
- Manage and maintain executives' schedules, appointments, and travel arrangements.
- Coordinate internal and external meetings, including logistics and materials.
- Prepare and edit correspondence, reports, and presentations.
- Handle incoming and outgoing communications, screening as necessary.
- Support IT operations with administrative tasks such as procurement, vendor coordination, and documentation.
- Maintain efficient filing and record-keeping systems (both physical and digital).
- Assist in project management activities, tracking timelines and deliverables.
- Contribute to office management, inventory, and facilities coordination.
Kualifikasi
- Diploma or Degree in Business Administration, Office Management, or related field.
- Minimum 2 years of experience in an administrative support role.
- Strong organizational and time management skills with attention to detail.
- Excellent written and verbal communication skills in English.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to handle confidential information with discretion.
- Experience with IT procurement or project coordination is a plus.
- Proactive problem solver with a team-oriented attitude.