Deskripsi Pekerjaan
Are you an organized and proactive administrative professional ready to leverage your skills in a mission-critical environment? We have a fantastic opportunity for an Administrative Executive Assistant to join a leading healthcare provider in the West Region, specifically supporting Operating Theatre (OT) operations. This is more than just an administrative role; it is a chance to directly impact patient care by ensuring the seamless coordination of life-critical services.
In this vital position, you will act as the central hub for the OT administrative team. Your exceptional organizational skills will be utilized daily to guarantee that complex billing processes, strategic procurement of high-value medical supplies, and meticulous inventory management are executed flawlessly. You will be the primary liaison between surgeons, nursing staff, hospital management, and external vendors, ensuring clear communication and efficient workflow to support surgical schedules and operational demands.
As an integral part of the unit, your day-to-day will involve managing dynamic schedules, preparing confidential correspondence and detailed reports, and ensuring strict adherence to stringent healthcare regulations and safety standards. Your ability to thrive under pressure while maintaining composure and accuracy is essential. This role provides a unique opportunity to build deep expertise in healthcare administration within a supportive team environment that values precision, initiative, and dedication.
JobStudio is proud to exclusively partner with this prestigious client to identify a professional who matches their high standards of excellence. We understand the nuances of the healthcare sector and are committed to finding you a role where your skills can shine. If you are a proactive problem-solver passionate about organization and efficiency, we invite you to apply and make a real difference in the West Region's healthcare landscape.
Tanggung Jawab
- Support OT operations through accurate and timely billing and claims processing.
- Manage procurement activities for medical supplies and equipment, including sourcing, ordering, and liaising with vendors.
- Maintain meticulous inventory records, conduct regular stock checks, and ensure optimal stock levels.
- Provide high-level administrative coordination, including scheduling, meeting management, and document preparation.
- Serve as the primary point of contact for internal and external stakeholders, facilitating effective communication.
- Assist in budget tracking, financial reporting, and reconciliation of expenses.
- Ensure compliance with hospital policies, safety standards, and regulatory requirements.
- Contribute to continuous improvement initiatives within the administrative workflow.
Kualifikasi
- Diploma or Degree in Business Administration, Healthcare Management, or a related field.
- Minimum 2-3 years of experience in an administrative role, preferably in a healthcare or medical setting.
- Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Excellent organizational and multitasking abilities, with a keen eye for detail.
- Strong interpersonal and communication skills (both written and verbal).
- Ability to handle sensitive information with discretion and maintain strict confidentiality.
- Proven experience in procurement and inventory management is highly advantageous.
- A proactive, self-motivated attitude with the ability to work independently and as part of a team.