Deskripsi Pekerjaan
Allied Search Pte. Ltd., a leading recruitment firm in Singapore, is seeking a motivated Administrative Executive to support our Business Development team on a contract basis. This role is ideal for an admin professional looking to make a significant impact in a dynamic environment.
As an Administrative Executive, you will be the backbone of the business development team, handling a variety of administrative tasks that keep the department running smoothly. Your responsibilities will include managing calendars, organizing meetings, coordinating travel arrangements, and maintaining client databases. You will also assist in the preparation of sales materials, proposals, and contracts, ensuring accuracy and timeliness.
You will collaborate with team members to streamline processes and improve efficiency. Strong communication skills are essential as you will serve as a point of contact for internal stakeholders and external clients. This role requires a proactive individual who can anticipate needs and take initiative.
We offer a supportive work environment where you can grow your career. If you are organized, detail-oriented, and ready to contribute to a successful team, apply today.
Tanggung Jawab
- Provide comprehensive administrative support to the Business Development team.
- Manage calendars, schedule appointments, and coordinate meetings and travel.
- Prepare and edit correspondence, reports, proposals, and presentations.
- Maintain and update client and prospect databases.
- Handle incoming and outgoing communications including emails and phone calls.
- Assist in the preparation and tracking of contracts and invoices.
- Organize and maintain office files, records, and supplies.
- Support ad-hoc projects and events as needed.
Kualifikasi
- Diploma or Degree in Business Administration, Management, or a related field.
- Minimum 2 years of experience in an administrative role, preferably in a business development or sales environment.
- Excellent organizational and multitasking abilities.
- Strong written and verbal communication skills in English.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work independently with minimal supervision.
- Detail-oriented and able to maintain confidentiality.
- Proactive mindset with a can-do attitude.