Deskripsi Pekerjaan
We are seeking a highly organized and proactive Administrative Executive to support senior management within a prominent Public Healthcare Institution located in the Central Region. In this pivotal role, you will be the backbone of the executive office, ensuring seamless operations and facilitating efficient communication between leadership and various stakeholders. This position offers a unique chance to contribute to the critical healthcare sector while enjoying a comprehensive benefits package and a stable, full-time working environment. You will be instrumental in managing the day-to-day administrative functions, ensuring that the executive team can focus on strategic initiatives and patient care.
As a key member of the administration team, you will handle sensitive information with the utmost confidentiality and professionalism. The ideal candidate will possess a strong service-oriented mindset and the ability to multitask effectively in a fast-paced medical setting. Join us to make a meaningful impact while advancing your career in a supportive and dynamic organization.
Tanggung Jawab
- Manage complex executive calendars, schedule meetings, and coordinate travel arrangements with precision.
- Prepare, draft, and edit correspondence, reports, presentations, and other documentation.
- Act as the primary point of contact for internal and external stakeholders, ensuring timely and professional communication.
- Take minutes during meetings and prepare follow-up action items to ensure accountability.
- Handle confidential patient and staff information in strict adherence to healthcare privacy regulations.
- Assist with HR administrative duties, including onboarding new staff and maintaining personnel files.
- Manage office inventory, order supplies, and maintain the executive workspace efficiently.
Kualifikasi
- GCE 'O'/'N' Levels or Diploma/Degree in Business Administration, Office Management, or a related field.
- Minimum 2-3 years of experience in an Executive Assistant or Administrative Executive role, preferably within the Healthcare or Public Sector.
- Proficient in MS Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong interpersonal and communication skills, both written and verbal.
- Demonstrated ability to prioritize tasks effectively and work under pressure.
- Proven track record of maintaining strict confidentiality and professionalism.
- Relevant Singapore Work Pass eligibility is required.