Deskripsi Pekerjaan
We are seeking a highly organized and proactive Administrative Executive to join our team in the heart of the Downtown Core. This is a 6-month maternity cover position, perfect for a dedicated professional looking to provide essential operational support in a fast-paced environment. As the primary point of contact for administrative affairs, you will play a critical role in ensuring daily business operations run smoothly and efficiently.
In this role, you will be responsible for managing executive schedules, overseeing office logistics, and streamlining documentation workflows. We are looking for someone with exceptional communication skills, a high level of discretion, and the ability to hit the ground running. If you are a multitasking expert who thrives in a central business district environment and is available for a fixed-term contract, we would love to hear from you.
Tanggung Jawab
- Manage daily administrative tasks including correspondence, document filing, and records management.
- Coordinate executive calendars, schedule meetings, and arrange travel itineraries as required.
- Act as the primary point of contact for office inquiries, internal staff, and external stakeholders.
- Maintain office supplies, coordinate vendor services, and oversee facility maintenance.
- Assist in the preparation of reports, meeting minutes, and corporate presentations.
- Manage incoming calls, emails, and visitors with high professional standards.
- Support the finance or HR team with ad-hoc administrative documentation and data entry.
- Ensure office procedures comply with company policies and safety regulations.
Kualifikasi
- Minimum of 2-3 years of proven experience in an administrative or office support role.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills in English.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Highly organized with a strong attention to detail and ability to meet deadlines.
- Professional demeanor and the ability to communicate effectively with all levels of seniority.
- Experience in managing executive-level administrative requirements is highly preferred.
- Available for a 6-month commitment starting immediately.