Deskripsi Pekerjaan
Nanyang Technological University (NTU) is a leading research-intensive university in Singapore, and we are seeking a highly skilled and proactive Administrative Manager and Personal Assistant to support the Director’s Office. In this strategic role, you will serve as a key member of the executive team, managing high-level administrative operations, fostering vital partnerships, and leading critical institutional programs. You will be responsible for coordinating complex visa processes and ensuring the seamless execution of the office’s initiatives. This is an exceptional opportunity to contribute to a prestigious academic environment where your organizational excellence and professional discretion will directly influence our success.
We are looking for a candidate who thrives in a fast-paced setting, possesses strong leadership abilities, and can manage competing priorities with ease. If you are dedicated to supporting executive leadership and driving administrative excellence, we encourage you to apply for this rewarding position.
Tanggung Jawab
- Provide comprehensive administrative and personal assistance to the Director, managing complex schedules, high-profile meetings, and international travel arrangements.
- Oversee and coordinate visa processing, work permit applications, and immigration requirements for staff, students, and visiting scholars.
- Lead the planning, execution, and evaluation of strategic programs, workshops, and administrative initiatives within the Director’s Office.
- Manage external partnerships and stakeholder relationships, acting as the primary point of contact for key collaborations and institutional partners.
- Prepare high-level correspondence, reports, briefing materials, and presentations with a strong emphasis on accuracy, clarity, and confidentiality.
- Supervise and mentor a small administrative team, ensuring efficient workflow, adherence to university policies, and professional development.
- Act as a critical liaison between the Director’s Office and various university departments to ensure seamless communication and information flow.
Kualifikasi
- Bachelor’s Degree in Business Administration, Public Administration, or a related field; a Master’s degree is a strong advantage.
- Minimum of 5-8 years of progressive experience in an administrative management or high-level Personal Assistant role, preferably within a university or multinational corporation.
- Proven experience in handling visa and immigration procedures, including processing employment passes and student passes.
- Strong organizational skills with the ability to prioritize multiple tasks, meet strict deadlines, and maintain a high level of professionalism.
- Excellent verbal and written communication skills in English and Mandarin (proficiency in a second language is preferred).
- Proficiency in MS Office suite (Word, Excel, PowerPoint) and experience with university management systems (e.g., SAP, Banner) is highly desirable.
- Discreet, professional, and capable of handling sensitive information with the utmost confidentiality and integrity.