Deskripsi Pekerjaan
Are you a highly organized, detail-oriented, and proactive individual looking to make a significant impact in a dynamic work environment? A leading Private Advertiser is seeking a dedicated Administrative Officer to join our team in Brickfields, Kuala Lumpur. This pivotal role is essential for ensuring the smooth and efficient operation of our office, providing comprehensive administrative support across various departments.
As an Administrative Officer, you will be the backbone of our daily operations, managing a diverse range of tasks from office management and supplies procurement to supporting HR and finance functions. You will be instrumental in maintaining an organized and productive workspace, handling communications, and streamlining administrative processes to enhance overall efficiency. We are looking for someone who thrives in a fast-paced setting, possesses excellent communication and interpersonal skills, and has a proven track record of maintaining confidentiality and exercising sound judgment.
This is an exciting opportunity for a motivated professional to enhance their administrative career within a supportive and collaborative culture. You will play a crucial role in enhancing operational efficiency, supporting key business functions, and contributing to a positive work environment for all staff. If you are passionate about creating an organized and productive workplace and are eager to contribute to the success of a reputable organization committed to excellence, we encourage you to apply. Join us and become an integral part of our growing team, where your contributions are valued and your professional development is supported.
Tanggung Jawab
- Manage and maintain office supplies inventory, ensuring adequate stock levels and timely procurement.
- Oversee general office administration, including managing incoming/outgoing mail, courier services, and maintaining a tidy work environment.
- Assist in coordinating meetings, scheduling appointments, and preparing meeting rooms, including minute-taking when required.
- Handle and direct incoming calls and correspondence, providing excellent front-desk service and information.
- Maintain accurate physical and electronic filing systems, ensuring data integrity and easy retrieval of documents.
- Support HR functions such as maintaining employee records, assisting with onboarding processes, and coordinating staff welfare activities.
- Liaise with vendors, service providers, and building management for office maintenance and repairs.
- Assist with basic accounting tasks, including processing invoices, expense claims, and managing petty cash.
Kualifikasi
- Diploma or Bachelor's degree in Business Administration, Secretarial Studies, or a related field.
- Minimum of 2-3 years of proven experience in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential.
- Excellent written and verbal communication skills in English and Bahasa Malaysia.
- Strong organizational and time management skills with the ability to multitask and prioritize effectively.
- High level of attention to detail and accuracy in all tasks.
- Ability to work independently with minimal supervision and as part of a team.
- Demonstrated ability to handle confidential information with discretion and professionalism.