Deskripsi Pekerjaan
Are you an experienced administrative professional seeking a challenging role within a prestigious academic institution? Universiti Teknikal MARA (UNIKL MIDI) invites applications for the position of Administrative Officer in the Dean’s Office. This is a key role providing comprehensive administrative support to the Dean and academic staff, ensuring smooth daily operations and efficient office management.
In this capacity, you will manage the Dean’s calendar, coordinate meetings and appointments, handle incoming and outgoing correspondence, and prepare reports and presentations. You will assist in organizing academic events, workshops, and conferences, and maintain accurate records and filing systems. You will also serve as a liaison between the Dean’s Office and other university departments, as well as external partners, upholding the highest standards of professionalism and discretion.
We are looking for a proactive individual with a Bachelor’s degree in a relevant field and at least two years of administrative experience, preferably in an academic environment. Strong proficiency in Microsoft Office, excellent communication skills, and the ability to multitask are essential. The successful candidate will demonstrate attention to detail, problem-solving abilities, and a commitment to delivering quality service.
At UNIKL MIDI, we value our staff and offer a supportive work culture, opportunities for career advancement, and a competitive compensation package. If you are ready to contribute to the success of a leading technical university, we encourage you to apply.
Tanggung Jawab
- Manage and coordinate the Dean’s daily schedule, appointments, and travel arrangements.
- Prepare meeting agendas, take minutes, and follow up on action items.
- Handle incoming and outgoing correspondence, including emails and phone calls, with professionalism.
- Assist in organizing academic events, workshops, and official ceremonies.
- Maintain confidential files and records, ensuring compliance with university policies.
- Liaise with internal departments and external stakeholders on behalf of the Dean’s Office.
- Support budget preparation, monitoring, and financial administrative tasks.
- Provide general administrative assistance to the Dean’s Office team as needed.
Kualifikasi
- Bachelor’s degree in Business Administration, Management, Public Administration, or a related field.
- Minimum 2 years of administrative experience, ideally in an academic or corporate setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills in English and Bahasa Malaysia.
- Strong organizational and time management abilities.
- Attention to detail and the ability to handle confidential information.
- Problem-solving skills and a proactive approach to tasks.
- Ability to work independently and collaboratively in a team environment.