Deskripsi Pekerjaan
We are seeking a highly organized and detail-oriented Administrative Officer I (Records Officer I) to join our team in the Ilocos Region. In this pivotal role, you will be responsible for managing the organization's official records, ensuring the efficient flow of information, and providing essential administrative support to maintain smooth office operations.
The ideal candidate will demonstrate a strong commitment to confidentiality, accuracy, and compliance with civil service regulations. You will play a key role in digitizing and archiving documents, coordinating with various departments for data retrieval, and assisting in the preparation of official reports. This is an excellent opportunity for a proactive professional to contribute to a dynamic environment while advancing their career in records management and office administration.
Tanggung Jawab
- Manage and maintain the official filing system, ensuring documents are accurately filed, indexed, and securely stored.
- Digitize hard copy records and update electronic databases to ensure easy accessibility and data integrity.
- Retrieve and furnish records and documents in accordance with established policies and confidentiality protocols.
- Assist in the preparation, coordination, and distribution of official correspondence, memoranda, and reports.
- Monitor office supplies and requisition necessary materials to ensure uninterrupted administrative functions.
- Coordinate with internal departments to facilitate the exchange of information and support project administration.
- Maintain accurate logs of incoming and outgoing mail and official documents.
Kualifikasi
- Graduate of Bachelor's Degree in Business Administration, Office Management, or related field.
- Must possess a valid Civil Service Eligibility (or eligible to take the examination).
- At least 1 year of relevant work experience in records management and office administration.
- Proficient in the use of Microsoft Office Suite (Word, Excel, PowerPoint) and basic office equipment.
- Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines efficiently.
- Excellent verbal and written communication skills in English and the local dialect.
- Ability to maintain strict confidentiality and adhere to office protocols.