Deskripsi Pekerjaan
Join Jirui Engineering as an Administrator and become an integral part of our dynamic team in Woodlands, North Region. We are seeking a highly organized and detail-oriented individual to manage daily office operations and ensure the smooth functioning of our administrative functions. This role is perfect for someone with a passion for efficiency and a commitment to excellence in a fast-paced engineering environment.
Your responsibilities will include managing correspondence, maintaining accurate records, coordinating schedules, and providing support to various departments. You will be the first point of contact for both internal and external stakeholders, requiring excellent communication and interpersonal skills. The ideal candidate will thrive in a role that demands multitasking and problem-solving abilities.
Jirui Engineering values professionalism and innovation. As an Administrator, you will have the opportunity to contribute to our company's success by streamlining processes and fostering a productive work environment. If you are a proactive individual with a strong administrative background, we encourage you to apply and grow with us.
Tanggung Jawab
- Manage and maintain office filing systems, ensuring all documents are properly organized and accessible
- Handle incoming and outgoing communications, including emails, calls, and mail
- Coordinate schedules, appointments, and meetings for staff and management
- Assist in onboarding new employees by preparing necessary documentation and orientations
- Support various departments with administrative tasks, such as data entry, report generation, and expense tracking
- Manage office supplies inventory and coordinate procurement as needed
- Perform other ad-hoc administrative duties as assigned by management
Kualifikasi
- Proven experience in an administrative or office support role, preferably in an engineering or technical environment
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Excellent organizational and time-management skills with the ability to prioritize tasks effectively
- Strong written and verbal communication skills, with a professional and courteous demeanor
- Attention to detail and accuracy in handling sensitive information
- Ability to work independently and as part of a team in a fast-paced setting
- Basic knowledge of office equipment and troubleshooting common issues