Deskripsi Pekerjaan
Join our team as an Assistant (Facilities and Administration) at the WHO Global Service Centre (GSC), where you'll play a crucial role in providing exceptional administrative and facilities support to our global workforce. As a key member of our operations team, you'll ensure the smooth functioning of our office environment while maintaining high standards of service delivery.
This position offers an exciting opportunity to develop your administrative skills in an international setting, supporting the World Health Organization's mission to promote health, keep the world safe, and serve the vulnerable. You'll be responsible for coordinating various facilities-related tasks while providing comprehensive administrative support to staff across all WHO offices worldwide.
Our ideal candidate is organized, detail-oriented, and possesses excellent communication skills. If you're passionate about creating efficient workplace environments and enjoy supporting teams to achieve their goals, this role is perfect for you. We offer a dynamic work culture with opportunities for professional growth and meaningful contribution to global health initiatives.
Tanggung Jawab
- Coordinate and manage daily facilities operations, including maintenance requests, office supplies inventory, and equipment management
- Provide comprehensive administrative support to staff, including document processing, scheduling, and correspondence management
- Assist in organizing office events, meetings, and conferences, ensuring all logistical arrangements are in place
- Maintain accurate records of office assets, contracts, and administrative documentation
- Act as the first point of contact for facilities-related inquiries and coordinate with vendors and service providers
- Support travel arrangements and accommodation bookings for staff as required
- Assist in implementing and maintaining office policies and procedures
- Contribute to continuous improvement of administrative processes and facilities management
Kualifikasi
- Diploma or certificate in Facilities Management, Business Administration, or related field
- Minimum 1-2 years of experience in administrative support or facilities management
- Strong organizational skills with attention to detail and ability to manage multiple priorities
- Excellent communication and interpersonal skills in both written and verbal English
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to work independently with minimal supervision and as part of a team
- Knowledge of basic office management procedures and best practices
- Problem-solving skills with a proactive approach to addressing challenges