Deskripsi Pekerjaan
Are you a highly organized and proactive professional looking to make a significant impact in a fast-paced business environment? We are seeking a versatile Business Support Executive Assistant / Personal Assistant to join our team in the heart of Tanjong Pagar.
In this role, you will be the backbone of daily operations, providing high-level administrative and strategic support. We are looking for someone who excels at multitasking, anticipates needs before they arise, and maintains impeccable attention to detail. If you thrive in a dynamic setting and enjoy being the go-to person for operational efficiency, this position is perfect for you.
You will work closely with leadership to streamline workflows, manage complex schedules, and ensure that the business functions smoothly on a day-to-day basis. We value discretion, professional communication, and a 'can-do' attitude above all else.
Tanggung Jawab
- Manage complex calendars, including coordinating meetings, appointments, and travel arrangements.
- Act as the primary point of contact for internal and external stakeholders, ensuring professional representation.
- Prepare, edit, and proofread correspondence, presentations, and reports.
- Oversee office operational tasks and assist in the implementation of administrative processes to improve efficiency.
- Coordinate high-level projects, track action items, and follow up with relevant departments to ensure timely completion.
- Manage confidential documentation and maintain robust filing systems.
- Support leadership with expense reporting, invoice processing, and basic financial record-keeping.
- Facilitate smooth communication between departments to ensure alignment with business objectives.
Kualifikasi
- Minimum 3-5 years of experience in an EA, PA, or senior-level administrative support role.
- Exceptional verbal and written communication skills in English.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and modern office collaboration tools.
- Strong organizational skills with the ability to prioritize tasks in a fast-paced environment.
- Proven ability to maintain confidentiality and handle sensitive information with discretion.
- Self-motivated with a high degree of emotional intelligence and adaptability.
- A proactive mindset with the ability to anticipate executive needs and solve problems independently.
- Diploma or Bachelor’s degree in Business Administration or a related field is preferred.