Deskripsi Pekerjaan
We are seeking a highly organized and detail-oriented Company Secretary to join our dynamic team in Penang. In this key role, you will be responsible for managing the company’s secretarial affairs independently, ensuring full compliance with Malaysian corporate regulations. You will serve as the primary point of contact for all statutory matters, acting as the bridge between the company and the Suruhanjaya Syarikat Malaysia (SSM).
Our ideal candidate is fully familiar with the MyCoID framework and SSM documentation. You will oversee the entire lifecycle of company secretarial duties, from preparing annual returns and managing annual general meetings (AGMs) to maintaining accurate statutory registers. This position offers a fantastic opportunity for a proactive professional to utilize their expertise in a fast-paced environment, ensuring that the company operates seamlessly within all legal frameworks.
Tanggung Jawab
- Manage and oversee all secretarial functions, ensuring strict compliance with the Companies Act 2016 and SSM regulations.
- Handle all MyCoID registrations, updates, and filings, ensuring timely communication with the Suruhanjaya Syarikat Malaysia.
- Prepare and process all necessary statutory documents, including annual returns, AGM notices, and meeting minutes.
- Maintain and update statutory registers, including directors, members, and charges registers, ensuring accuracy.
- Coordinate and conduct annual general meetings (AGMs) and extraordinary general meetings (EGMs), preparing agendas and ensuring proper compliance.
- Ensure the timely submission of all required reports and returns to avoid any penalties or non-compliance issues.
- Provide expert advice to the board of directors regarding corporate governance and statutory requirements.
Kualifikasi
- Possession of a professional qualification in Company Secretarial (e.g., ACS, ISCA, ACCA) is highly preferred.
- Minimum of 2-3 years of relevant experience working as a Company Secretary or in a similar secretarial capacity.
- Strong working knowledge of the Companies Commission of Malaysia (SSM) and the MyCoID system.
- Excellent command of the English language; proficiency in Bahasa Malaysia is an added advantage.
- Demonstrated ability to work independently, manage multiple deadlines, and handle high-pressure situations effectively.
- Strong attention to detail and excellent organizational skills are essential.