Deskripsi Pekerjaan
Are you a highly organized professional with a passion for the construction industry? VA Masters is looking for a dedicated Construction Administration Virtual Assistant to provide essential support to our growing portfolio of projects. This is your chance to join a dynamic team and contribute to the success of major construction initiatives from the comfort of your home office in Mandaue City, Cebu.
As a Construction Admin VA, you will play a pivotal role in bridging the gap between the field and the office. You will be responsible for managing critical documentation, coordinating schedules, and ensuring that our project managers have the administrative support they need to deliver projects on time and within budget. This role requires a proactive individual who can handle a fast-paced environment with discretion and efficiency.
If you have a keen eye for detail, exceptional organizational skills, and a background in administrative supportâespecially within the construction, real estate, or engineering sectorsâthis position is perfect for you. Join VA Masters and enjoy a flexible part-time schedule while earning a competitive hourly rate. Take the next step in your career and become an integral part of a team that values excellence and innovation in virtual assistance.
Ready to build your future with us? Apply today!
Tanggung Jawab
- Organize and maintain all project documentation, including contracts, blueprints, permits, and change orders.
- Coordinate schedules and appointments for project managers, subcontractors, and site supervisors.
- Process invoices, purchase orders, and expense reports to support project financial tracking.
- Act as a primary point of contact for vendors, clients, and field teams regarding administrative inquiries.
- Assist in the preparation of bid proposals, RFIs, and project closeout documentation.
- Accurately enter and update project data in construction management software and spreadsheets.
- Support project managers with daily administrative tasks, ensuring seamless workflow and communication.
Kualifikasi
- Minimum of 2 years of administrative experience, ideally within the construction, engineering, or real estate industry.
- Excellent command of the English language, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace (Gmail, Drive, Sheets).
- Experience with project management or construction-specific software (e.g., Procore, Buildertrend, ClickUp, Trello) is a strong advantage.
- Ability to handle sensitive and confidential information with integrity.
- Strong time management skills and the ability to multitask effectively in a remote work environment.
- High-speed internet connection and a dedicated, distraction-free workspace.
- Based in or willing to work from Mandaue City, Cebu (or nearby areas).