Deskripsi Pekerjaan
Join a Leader in Trust and Family Office Services
Portcullis (Singapore) Pte Ltd is proud to be recognized as one of the largest independent trust, fund, and family office service providers in Asia. We are currently seeking a meticulous and career-driven Corporate Secretarial Executive to join our dynamic team in the heart of Singapore’s financial district at Raffles Place.
In this pivotal role, you will be at the forefront of corporate governance, supporting a diverse portfolio of international and local clients. You will work within a high-performance culture that values professional excellence, integrity, and proactive service delivery. This is an exceptional opportunity for a corporate secretarial professional to deepen their expertise in trust services and family office management while working alongside industry-leading experts.
The successful candidate will play a key role in ensuring our clients remain compliant with the Singapore Companies Act and other regulatory requirements. If you are passionate about corporate secretarial work and thrive in a fast-paced, professional environment, Portcullis offers the platform for you to excel and grow your career.
Tanggung Jawab
- Manage a diverse portfolio of client companies, ensuring all statutory records and registers are maintained in compliance with the Singapore Companies Act.
- Prepare and coordinate documents for board meetings, annual general meetings (AGMs), and extraordinary general meetings (EGMs).
- Draft comprehensive board resolutions, minutes of meetings, and other formal corporate documents.
- Perform timely electronic filings with ACRA via the BizFile+ system, including annual returns and change of officers.
- Coordinate and oversee the incorporation of new companies and the registration of foreign branches or representative offices.
- Conduct due diligence and Know-Your-Customer (KYC) checks in line with AML/CFT regulations and group policies.
- Liaise with auditors, tax agents, and regulatory authorities on behalf of clients to ensure seamless operations.
- Provide advisory support to clients on corporate secretarial matters and best practices in corporate governance.
Kualifikasi
- Degree or Diploma in Business Administration, Law, or a related discipline.
- Currently pursuing or possessing a professional qualification from the Chartered Governance Institute (ICSA/CSIS).
- Minimum of 2 to 5 years of relevant experience in a professional corporate secretarial firm or law firm.
- Strong working knowledge of the Singapore Companies Act and ACRA filing requirements.
- Excellent command of written and spoken English with high attention to detail.
- Ability to manage multiple deadlines and prioritize tasks effectively in a fast-paced environment.
- Proficiency in corporate secretarial software (e.g., Viewpoint) and MS Office Suite.
- Strong interpersonal skills with a client-centric mindset.