Deskripsi Pekerjaan
Join Indospec Asia as a Document Administration Specialist and play a crucial role in maintaining our organization's information integrity. In this position, you will be responsible for managing, organizing, and securing all company documents, ensuring compliance with regulatory requirements, and supporting various departments with efficient document retrieval systems.
As a Document Administration Specialist, you will work in a dynamic environment where attention to detail and organizational skills are highly valued. You'll have the opportunity to implement best practices in document management, contribute to process improvements, and become an integral part of our administrative team.
Indospec Asia offers a collaborative work culture with opportunities for professional growth and development. If you are meticulous, organized, and passionate about maintaining efficient document systems, we invite you to apply and contribute to our continued success.
Tanggung Jawab
- Manage and organize all company documents, both physical and digital, ensuring proper storage and accessibility
- Create and maintain document classification systems for easy retrieval and reference
- Ensure compliance with document retention policies and regulatory requirements
- Coordinate with various departments to document management needs and provide timely support
- Implement document security measures to protect sensitive information
- Regularly audit document systems to identify areas for improvement
- Train staff on proper document handling procedures and best practices
- Generate reports on document inventory and management activities
Kualifikasi
- Bachelor's degree in Administration, Business, or related field
- Minimum of 2 years of experience in document administration or records management
- Proficiency in document management software and MS Office applications
- Strong attention to detail and organizational skills
- Excellent written and verbal communication abilities
- Knowledge of document retention policies and regulatory compliance
- Ability to work independently and as part of a team
- Problem-solving skills with a proactive approach to challenges