Deskripsi Pekerjaan
Join JAE Philippines, Inc., a global leader in the design and manufacturing of high-quality electronic connectors and components. We are currently seeking a meticulous and highly organized Document Control Staff to join our dynamic team at our manufacturing facility in General Trias City, Cavite.
In this critical role, you will be the gatekeeper of our company's documentation, ensuring the effective registration, control, and safekeeping of all internal and external documents. You will support our Quality Management System (ISO 9001:2015) by maintaining accurate records, facilitating smooth audit processes, and promoting operational efficiency throughout the organization.
This is a fantastic opportunity for a detail-oriented professional looking to establish a long-term career in a stable and internationally renowned organization. JAE Philippines offers a collaborative environment, competitive salary package, and excellent opportunities for career advancement. If you are ready to contribute to a world-class manufacturing team, we want to hear from you!
Tanggung Jawab
- Register, encode, and accurately record all incoming and outgoing internal and external documents.
- Maintain and update the official Master List of Documents (MLD) to ensure easy retrieval and tracking.
- Implement document control procedures including distribution, retrieval, and archiving of controlled copies.
- Monitor document revisions and ensure obsolete copies are properly withdrawn and destroyed.
- Coordinate with various departments to ensure timely submission, review, and approval of documentation.
- Assist in internal and external audits by preparing and providing necessary documentation.
- Ensure all documents strictly comply with company policies and ISO 9001:2015 standards.
- Safekeep confidential documents and ensure restricted access is properly managed.
Kualifikasi
- Bachelor's Degree in Business Administration, Information Management, Library Science, Industrial Engineering, or a related field.
- At least 1 to 2 years of experience in document control, records management, or administrative support (Fresh graduates with relevant internship may be considered).
- Strong knowledge of document control processes and ISO 9001:2015 standards is highly advantageous.
- Proficient in Microsoft Office applications (Word, Excel, PowerPoint). Experience with Document Management Systems (DMS) is a plus.
- Exceptional organizational skills and keen attention to detail.
- Excellent time management skills and ability to handle multiple priorities.
- Strong verbal and written communication skills in English and Filipino.
- Ability to work independently with minimal supervision and collaboratively within a team.