Deskripsi Pekerjaan
Asticom is currently seeking a highly organized and detail-oriented Document Controller to join our dynamic team in Santa Maria, Bulacan. As a leading managed services provider, Asticom prides itself on operational excellence, and this role is pivotal in maintaining the integrity of our records and communication flow. If you have a passion for organization and a keen eye for detail, this is the perfect opportunity to advance your career in administrative support and records management.
As our Document Controller, you will serve as the primary custodian of all project-related and corporate documentation. You will be responsible for the systematic storage, retrieval, and distribution of both physical and digital files. This role requires a professional who understands the importance of document version control and compliance with internal and external auditing standards. You will collaborate with project managers, engineers, and administrative staff to ensure that every document is accounted for and processed according to the highest standards of accuracy.
Working at Asticom means being part of a forward-thinking organization that values its people. We provide a supportive environment where your contributions are recognized and your professional development is encouraged. In this role, you will not only manage data but also contribute to the overall efficiency of our Bulacan operations, ensuring that our teams have the information they need exactly when they need it. We are looking for a proactive individual who can handle high volumes of information while maintaining a calm and methodical approach to their workload.
Tanggung Jawab
- Manage and maintain the company’s Electronic Document Management System (EDMS) for all projects.
- Coordinate the intake, numbering, and filing of project documents, including drawings and specifications.
- Perform quality checks on all incoming and outgoing documentation to ensure compliance with company standards.
- Maintain comprehensive document logs and tracking systems to monitor the status of submittals and approvals.
- Ensure timely distribution of documents to internal departments and external stakeholders.
- Support the archiving process for obsolete or completed project records in line with retention policies.
- Prepare periodic reports on document control status for management and project leads.
- Assist during internal and external audits by providing necessary documentation and evidence of compliance.
Kualifikasi
- Bachelor’s Degree in Business Administration, Information Technology, or a related field.
- At least 1-2 years of experience in document control, records management, or high-level administrative support.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and document management software.
- Exceptional attention to detail and strong organizational skills.
- Basic understanding of quality management systems (ISO) and auditing processes.
- Excellent written and verbal communication skills in English and Filipino.
- Ability to work independently with minimal supervision in a fast-paced environment.
- Proven ability to meet tight deadlines and manage multiple priorities simultaneously.