Deskripsi Pekerjaan
GRC Construction is a dynamic and growing firm specializing in high-quality construction projects across Singapore. Based in the bustling hub of Tai Seng, we pride ourselves on our commitment to safety, quality, and operational excellence. We are looking for a meticulous and dedicated Document Controller to join our administrative team and play a pivotal role in the success of our projects.
As a Document Controller with GRC Construction, you will be entrusted with the lifeblood of our project operations — our documentation. You will be responsible for the systematic management, control, and distribution of all project-related documents, from technical drawings and specifications to contracts and regulatory submissions. This is an excellent opportunity for an organized professional who enjoys creating order out of complexity and ensuring that every team member has access to the latest, approved information.
In this role, you will work closely with project managers, engineers, and site supervisors, providing crucial support that keeps our projects running smoothly and compliantly. Your ability to maintain accurate registers, conduct quality checks, and manage document lifecycles will directly contribute to the efficiency and success of our construction endeavors. If you possess a keen eye for detail and a passion for administrative excellence, we invite you to apply and become a key part of the GRC Construction family.
At GRC Construction, we value our employees and offer a collaborative working environment where your contributions are recognized. You will have the opportunity to develop your skills in document management systems and deepen your understanding of the construction industry. We provide competitive compensation and a clear pathway for professional growth within our expanding company. Join us in Tai Seng and help us build not just structures, but a legacy of excellence.
Tanggung Jawab
- Establish, maintain, and update the project document control register, ensuring all incoming and outgoing documents are accurately tracked and filed.
- Implement and enforce document management procedures in full compliance with company policies and ISO 9001 quality standards.
- Coordinate the review, approval, and distribution of technical documents, drawings, and specifications across project teams and subcontractors.
- Conduct regular audits of document repositories to ensure data integrity and compliance with retention policies.
- Prepare and organize project handover documentation, including Operation & Maintenance (O&M) manuals and as-built drawings.
- Assist in the preparation of tender documentation and ensure all submission deadlines are met.
- Facilitate the archiving of project documents upon completion, ensuring seamless transition to the client.
- Perform all other administrative duties and ad-hoc tasks assigned by the Project Manager or Administrative Supervisor.
Kualifikasi
- Diploma or equivalent in Business Administration, Information Management, or a related field.
- Minimum 2 years of proven experience in document control, ideally within the construction or engineering sector in Singapore.
- Hands-on experience with Electronic Document Management Systems (EDMS) such as Aconex, SharePoint, or Procore.
- High proficiency in Microsoft Office Suite, particularly Excel and Word.
- Strong knowledge of document control procedures, version control, and archiving.
- Exceptional organizational skills and an unwavering attention to detail.
- Excellent communication and interpersonal skills for liaising with project teams and external stakeholders.
- Proactive, self-motivated, and able to manage multiple priorities effectively in a fast-paced environment.