Deskripsi Pekerjaan
Will Decena & Associates is seeking a detail-oriented and highly organized Document Controller to join our team in Quezon City. As a Document Controller, you will play a crucial role in managing our company's documentation processes, ensuring accuracy, compliance, and easy retrieval of records. This is an excellent opportunity for individuals with a background in administration and a strong understanding of ISO standards.
In this role, you will be responsible for overseeing the creation, review, distribution, and archiving of documents. You will work closely with various departments to maintain document control systems that adhere to ISO 9001:2015 (Quality Management) and ISO 45001:2018 (Occupational Health and Safety) standards. Your meticulous attention to detail will ensure that all documents are properly version-controlled and readily accessible to authorized personnel.
Key responsibilities include maintaining document registers, controlling document distribution, managing change requests, conducting periodic audits, and training staff on document control procedures. You will also support internal and external audit processes by providing accurate document trails and evidence.
We are looking for a candidate who has completed an Internal Auditor training course for both ISO 9001:2015 and ISO 45001:2018. The ideal candidate will have strong organizational skills, proficiency in document management software, and the ability to work independently. If you are committed to maintaining high standards of documentation and compliance, we encourage you to apply.
Tanggung Jawab
- Manage and maintain the company's document control system
- Ensure all documents comply with ISO 9001:2015 and ISO 45001:2018 standards
- Process document requests, revisions, and distributions in a timely manner
- Maintain accurate registers and logs of all controlled documents
- Coordinate with departments to ensure proper document categorization and filing
- Conduct periodic audits to verify document accuracy and completeness
- Train employees on document control procedures and best practices
- Support internal and external audit activities by providing required documentation
Kualifikasi
- Completed Internal Auditor training course for ISO 9001:2015 and ISO 45001:2018
- At least 2 years of experience in document control or records management
- Strong knowledge of document management systems and tools
- Excellent attention to detail and organizational skills
- Ability to work independently and as part of a team
- Good communication and interpersonal skills
- Proficient in Microsoft Office Suite (Word, Excel, SharePoint)
- Preferably a graduate of Business Administration or related field