Deskripsi Pekerjaan
Join our team at Standard Encoder (Malaysia) Sdn. Bhd. as a Document Controller and play a crucial role in maintaining our organizational efficiency and compliance. As a Document Controller, you will be responsible for the systematic management, control, and distribution of all internal and external documents within our organization.
This position is ideal for detail-oriented professionals who thrive in maintaining order and ensuring accuracy in documentation systems. You will work closely with various departments to ensure all documents are properly maintained, updated, and accessible to authorized personnel. Your role will be instrumental in our quality management system, ensuring that all documentation adheres to regulatory standards and organizational policies.
We offer a dynamic work environment where your organizational skills and attention to detail will make a significant impact. If you're looking to advance your career in document management and contribute to a well-structured organizational framework, this opportunity is perfect for you.
Tanggung Jawab
- Manage and maintain the document control system, ensuring all documents are properly filed, indexed, and version-controlled
- Review, approve, and distribute internal and external documents to relevant departments
- Implement document retention and disposal policies in accordance with regulatory requirements
- Coordinate document revisions and ensure all stakeholders are informed of changes
- Maintain an organized filing system, both physical and electronic, for easy document retrieval
- Assist in the development and improvement of document management procedures
- Ensure compliance with ISO and other quality management system documentation requirements
- Generate regular reports on document status and management activities
Kualifikasi
- Diploma or Degree in Business Administration, Office Management, or related field
- Minimum 2-3 years of experience in document control or administrative support role
- Proficiency in document management systems and MS Office applications
- Strong attention to detail and excellent organizational skills
- Knowledge of ISO standards and quality management systems is advantageous
- Excellent communication and interpersonal skills
- Ability to work independently and as part of a team
- Proven ability to manage multiple tasks and meet deadlines