Deskripsi Pekerjaan
Are you a detail-oriented professional looking to build a career in the fast-paced world of logistics? Omni Logistics is seeking a dedicated Documentation Clerk to join our administrative team in Ang Mo Kio. As a vital part of our operational hub, you will ensure that our global supply chain remains seamless through meticulous document management, record-keeping, and administrative support.
At Omni Logistics, we believe that precision is the foundation of excellence. In this role, you will be responsible for managing critical shipping documents, ensuring compliance with international trade regulations, and supporting our logistics coordinators to meet tight deadlines. This is an excellent opportunity for an organized individual who thrives in a structured environment and enjoys being the 'backbone' of operational success. We offer a collaborative work culture where your contributions directly impact our shipping timelines and customer satisfaction levels.
We are looking for a candidate who takes immense pride in accuracy. Whether you are managing complex digital records or maintaining physical files, your attention to detail will help prevent operational delays and ensure our records are audit-ready at all times. If you are a proactive problem-solver with a passion for the logistics industry and are ready to take the next step in your professional journey, we invite you to apply and grow with us at Omni Logistics.
Tanggung Jawab
- Perform accurate and timely data entry into the company’s internal Warehouse Management System (WMS) and ERP software.
- Prepare, verify, and process essential shipping documents, including Bill of Lading, Commercial Invoices, and Packing Lists.
- Maintain an organized and systematic filing system for all incoming and outgoing shipment records to ensure rapid retrieval.
- Conduct regular document control audits to ensure full compliance with both corporate policies and local regulatory standards.
- Coordinate closely with the operations and transport teams to ensure all necessary paperwork is finalized ahead of scheduled shipments.
- Assist in the preparation and submission of customs permit declarations and other essential regulatory documentation.
- Handle general administrative duties, including managing correspondence, answering inquiries, and supporting the office management team.
Kualifikasi
- Possess at least a GCE 'O' Level, ITE, or Diploma in Business Administration, Logistics, or a related field.
- Minimum of 1-2 years of experience in an administrative or documentation role, preferably within the logistics or freight forwarding industry.
- Proficient in Microsoft Office Suite, with high competency in Excel for data tracking and reporting.
- Exceptional organizational skills with a proven ability to manage multiple priorities under tight deadlines.
- Strong attention to detail and a high level of accuracy when handling sensitive data.
- Good command of written and spoken English to communicate effectively with internal and external stakeholders.
- A proactive team player who can also work independently with minimal supervision.