Deskripsi Pekerjaan
Are you a seasoned administrative professional looking to elevate your career with a dynamic company? Outsourcey is currently seeking a highly organized, proactive, and discreet Executive Assistant to join our team in Santa Ana, Metro Manila. In this pivotal role, you will act as the right-hand partner to our senior leadership team, ensuring seamless operational efficiency and strategic support.
The ideal candidate possesses exceptional communication skills, a high level of professional integrity, and the ability to anticipate needs before they arise. If you have a proven track record of managing complex calendars, facilitating high-level correspondence, and thriving in a fast-paced environment, we want to hear from you.
Tanggung Jawab
- Manage and maintain complex executive calendars, including scheduling appointments, meetings, and travel arrangements.
- Act as the primary point of contact for internal and external stakeholders, ensuring professional and timely communication.
- Prepare, edit, and proofread high-level reports, presentations, and correspondence with precision.
- Facilitate meetings by drafting agendas, recording minutes, and tracking action items to ensure organizational accountability.
- Coordinate domestic and international travel logistics, including itineraries, visas, and expense reporting.
- Handle confidential information with the utmost discretion and professional judgment.
- Manage office operations and administrative workflows to enhance team productivity and efficiency.
Kualifikasi
- At least 5.5 years of demonstrated success in an Executive Assistant or high-level administrative support capacity.
- Bachelor’s degree in Business Administration, Communications, or a related field preferred.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and collaboration tools like Slack or Trello.
- Exceptional verbal and written communication skills with a professional demeanor.
- Strong problem-solving abilities and the capacity to multitask under tight deadlines.
- Proven ability to exercise sound judgment and maintain strict confidentiality.
- Impeccable organizational skills and attention to detail.