Deskripsi Pekerjaan
Are you a highly organized professional with a passion for excellence? The Singapore Swimming Club is seeking a dynamic and proactive Executive Assistant to support our leadership team. In this pivotal role, you will act as the right hand to our senior management, ensuring that day-to-day operations run seamlessly.
You will be responsible for managing complex calendars, facilitating high-level communication, and coordinating essential administrative workflows. The ideal candidate is a strategic thinker who excels in high-pressure environments, possesses impeccable attention to detail, and is committed to upholding the prestigious standards of our organization.
This position offers a unique opportunity to gain exposure to club governance and strategic management within one of Singapore's most established recreational institutions. If you are a multitasking expert who thrives on streamlining processes and empowering leadership, we want to hear from you.
Tanggung Jawab
- Manage and maintain complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Serve as the primary point of contact for internal and external stakeholders, ensuring professional and timely communication.
- Prepare, proofread, and distribute correspondence, board reports, and presentations.
- Coordinate executive-level meetings, including agenda preparation, minute-taking, and follow-up on action items.
- Streamline administrative workflows and office procedures to improve operational efficiency.
- Handle confidential information with the utmost discretion and integrity.
- Support leadership with special projects and initiatives to drive club objectives.
Kualifikasi
- Diploma or Degree in Business Administration, Management, or a related field.
- Minimum 3-5 years of experience in an executive support or administrative leadership role.
- Exceptional verbal and written communication skills in English.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office productivity tools.
- Strong organizational and time-management skills with the ability to prioritize tasks in a fast-paced environment.
- Ability to work independently and as part of a high-performing team.
- A proactive mindset with a focus on problem-solving and process improvement.