Deskripsi Pekerjaan
We are seeking a highly organized and proactive Executive Assistant to join the Private Advertiser team in Quezon City. In this critical role, you will serve as the backbone of our administrative operations, ensuring seamless coordination, accurate documentation, and effective accountability tracking. You will be responsible for managing complex calendars, preparing for high-stakes events, and acting as the primary liaison between the executive team and internal or external stakeholders.
As an Executive Assistant, you will thrive in a fast-paced environment where your ability to multitask and prioritize will directly impact the organization's efficiency. Your duties will include managing travel arrangements, preparing detailed reports and presentations, and maintaining meticulous records. If you possess a keen eye for detail and a passion for streamlining operations, we encourage you to apply.
Tanggung Jawab
- Manage and maintain complex calendars, scheduling meetings, and coordinating appointments for senior executives.
- Coordinate and oversee all aspects of event preparation, including logistics, agenda setting, and attendee communication.
- Handle documentation, record-keeping, and tracking of accountabilities to ensure business continuity.
- Act as the primary point of contact for internal and external stakeholders, managing communications with professionalism.
- Prepare reports, memos, and presentations using Microsoft Office Suite.
- Arrange travel itineraries, including flights, accommodation, and local transportation.
- Screen and prioritize incoming communications and requests to ensure timely responses.
Kualifikasi
- Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative support role.
- Strong organizational skills with the ability to manage multiple priorities and deadlines effectively.
- Proficiency in calendar management tools and Microsoft Office Suite (Word, Excel, PowerPoint).
- Excellent verbal and written communication skills in English.
- Ability to work independently with minimal supervision while maintaining a high level of professionalism.
- High attention to detail and accuracy in documentation and data entry.
- Experience with event planning and travel arrangements is highly desirable.