Deskripsi Pekerjaan
MIMS is a trusted provider of medical information and digital solutions for healthcare professionals across the region. We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our senior leaders. In this role, you will work closely with executives who are driving regional healthcare initiatives, ensuring seamless daily operations and effective communication. You will manage complex calendars, coordinate travel arrangements, prepare meeting materials, and handle confidential correspondence with discretion. Your ability to anticipate needs and prioritize tasks will contribute to the efficiency of the leadership team. If you are an experienced executive assistant with a passion for healthcare and excellence, join us in making a difference in medical knowledge management.
As an Executive Assistant, you will be the cornerstone of the executive office, ensuring seamless coordination across departments. You will handle sensitive information with professionalism and act as a liaison between the leadership team and external partners. Your role will be pivotal in supporting strategic communications and project management efforts.
This is an exciting opportunity to be part of a dynamic team in a fast-paced environment. You will gain exposure to strategic projects and interact with key stakeholders across the organization. MIMS values professionalism, collaboration, and continuous improvement. We offer a supportive culture where your contributions are recognized.
Tanggung Jawab
- Manage the day-to-day administrative needs of senior executives, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents as required.
- Coordinate internal and external meetings, including logistics, agendas, and minutes.
- Screen and prioritize incoming calls, emails, and requests, ensuring timely responses.
- Handle confidential and sensitive information with utmost discretion.
- Assist in the preparation of board materials and executive presentations.
- Liaise with department heads and stakeholders to facilitate cross-functional collaboration.
- Support special projects and initiatives as assigned by the leadership team.
Kualifikasi
- At least 2-3 years of experience as an Executive Assistant or similar role supporting senior management.
- Excellent organizational and time-management skills with the ability to multitask.
- Strong written and verbal communication skills; able to interact professionally with all levels.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting tools.
- High attention to detail and problem-solving mindset.
- Ability to work independently and maintain a high level of confidentiality.
- Bachelor’s degree in Business Administration, Communications, or related field preferred.
- Experience in healthcare or pharmaceutical industry is an advantage.