Deskripsi Pekerjaan
Are you an organized and detail-oriented professional seeking a challenging role in a dynamic retail environment? Lidl & Kaufland Asia is currently looking for a skilled Executive Assistant to provide comprehensive secretarial and administrative support to our Divisional Director. In this key position, you will be responsible for managing the executive’s daily schedule, ensuring seamless communication flow, and handling complex travel logistics. This role requires a proactive individual who can anticipate needs and maintain a high level of professionalism at all times. As part of our executive team, you will play a vital role in facilitating the success of the Divisional Director and supporting the strategic objectives of Lidl & Kaufland Asia in the Singapore market. We offer a collaborative work culture and opportunities for growth within a leading international organization.
Tanggung Jawab
- Manage the Divisional Director's complex calendar, scheduling meetings, and coordinating travel arrangements (local and international).
- Prepare and distribute meeting agendas, take minutes, and follow up on action items to ensure accountability.
- Handle confidential correspondence, draft professional letters, memos, and presentations.
- Act as the primary point of contact, screening calls and managing communications for the executive.
- Coordinate business trips, including booking flights, hotels, and ground transportation.
- Process expense reports and invoices in a timely and accurate manner.
- Support special projects and ad-hoc administrative tasks as assigned.
Kualifikasi
- Proven experience as an Executive Assistant or Personal Assistant supporting C-level executives or Directors.
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional written and verbal communication skills in English.
- Discretion and high level of confidentiality when handling sensitive information.
- Demonstrated ability to work independently and manage multiple deadlines simultaneously.
- Experience in the retail or FMCG sector is a strong advantage.