Deskripsi Pekerjaan
Join CT Prime-Solutions Virtual Assistance Services and be the backbone of our operations!
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our growing team. In this critical role, you will serve as an Administrative Coordinator, ensuring the seamless execution of daily operations specifically within the ABA services sector. Your expertise in onboarding, scheduling, payroll support, billing, and bookkeeping will directly contribute to the efficiency and success of our organization.
At CT Prime-Solutions, we value precision, efficiency, and a proactive mindset. We are looking for someone who thrives in a fast-paced environment and can manage multiple priorities with absolute discretion and professionalism. If you are a detail-oriented individual with a knack for streamlining processes and supporting executive leadership, this is the perfect opportunity for you to elevate your career in a dynamic virtual assistance environment. You will be working closely with a dedicated team, utilizing cutting-edge tools to manage workflows and ensure client satisfaction.
Why Join Us?
We are a premier Virtual Assistance Services firm dedicated to supporting healthcare professionals. By joining our team, you become an integral part of an innovative ecosystem that values your contributions and invests in your growth. Our Executive Assistants are not just support staff; they are strategic partners who help drive the company's mission forward. We offer a collaborative culture where your organizational skills and proactive problem-solving abilities will be highly recognized and rewarded.
This is a full-time position based in Cebu City, offering a competitive salary of ₱28,000 – ₱30,000 per month and the chance to be part of a forward-thinking company.
Tanggung Jawab
- Manage complex calendars, schedule appointments, and coordinate meetings for executive leadership, ensuring optimal time management.
- Oversee the full employee onboarding process, including document collection, system setup, and new hire orientation coordination.
- Provide comprehensive payroll support by collecting timesheets, verifying attendance records, and coordinating with the finance department.
- Handle billing processes, including generating invoices, tracking payments, and managing accounts receivable for ABA services.
- Perform accurate bookkeeping tasks, maintaining financial records, reconciling bank statements, and preparing expense reports.
- Serve as a primary point of contact for internal and external communications, demonstrating professionalism and discretion.
- Assist in the development and implementation of administrative policies and procedures to enhance operational efficiency.
- Conduct research, prepare reports, and organize data to support executive decision-making and strategic initiatives.
Kualifikasi
- Proven experience of at least 2 years as an Executive Assistant, Administrative Coordinator, or a similar role.
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.
- Experience with payroll systems, billing software, and bookkeeping tools (e.g., QuickBooks, Xero) is highly preferred.
- Excellent verbal and written communication skills in English.
- Exceptional organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.
- High level of integrity, professionalism, and ability to handle confidential information with discretion.
- Knowledge of ABA (Applied Behavior Analysis) services or healthcare administration is a strong advantage.
- Must be based in or willing to work in Cebu City and amenable to a full-time work schedule.