Deskripsi Pekerjaan
We are seeking a highly organized and proactive Executive Assistant to provide dedicated support to our executive team. As the right-hand person to the executive, you will manage schedules, facilitate client communications, coordinate travel, and prepare essential reports. This role requires exceptional attention to detail, strong interpersonal skills, and the ability to thrive in a fast-paced environment. You will play a key role in ensuring seamless day-to-day operations and maintaining efficient workflow within the office. If you are a resourceful and discreet professional with a passion for administrative excellence, we invite you to apply and become an integral part of our team.
Tanggung Jawab
- Act as the primary administrative support to the executive, serving as a trusted right hand.
- Manage and organize the executive’s calendar, including scheduling meetings, appointments, and travel itineraries.
- Handle all incoming and outgoing communications with clients, partners, and internal teams in a professional manner.
- Prepare and edit reports, presentations, and confidential documents for executive review.
- Coordinate cross-departmental projects and follow up on action items to ensure deadlines are met.
- Arrange domestic and international travel, including flights, accommodations, and logistics.
- Maintain and organize files, records, and databases, ensuring easy retrieval and confidentiality.
- Assist in planning and executing company events, meetings, and special projects as needed.
Kualifikasi
- At least 2-3 years of proven experience as an Executive Assistant, Administrative Assistant, or similar role.
- Bachelor’s degree in Business Administration, Communications, Psychology, or a related field.
- Excellent verbal and written English communication skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Demonstrated ability to prioritize tasks, manage time effectively, and work under pressure.
- High level of discretion and integrity when handling confidential information.
- Exceptional organizational skills with a keen eye for detail and accuracy.
- Proactive, resourceful, and able to anticipate the needs of the executive.