Deskripsi Pekerjaan
We are seeking a highly organized, proactive, and discreet Executive Assistant to join our team in Bacolod City. This role is perfect for a dedicated professional who thrives in a fast-paced environment and possesses the ability to anticipate needs, manage complex schedules, and provide seamless administrative support to ensure high-level productivity.
As the right hand to the executive, you will act as the primary point of contact for internal and external stakeholders. You will be expected to maintain professional communication standards, handle confidential information with integrity, and assist with logistical duties, including driving tasks when required. The ideal candidate is a problem-solver who maintains a calm demeanor under pressure and demonstrates an exceptional level of attention to detail.
Tanggung Jawab
- Manage and maintain executive calendars, appointments, and meeting schedules with high precision.
- Coordinate travel arrangements, including flight bookings, hotel accommodations, and itinerary planning.
- Serve as the primary administrative liaison, handling emails, phone calls, and documentation processing.
- Prepare reports, presentations, and correspondence with accuracy and professional formatting.
- Perform occasional driving duties to support the executive’s mobility and schedule requirements.
- Facilitate smooth daily office operations and coordinate with external vendors or service providers.
- Ensure absolute confidentiality and discretion regarding sensitive business and personal information.
Kualifikasi
- At least 2 years of experience in an Executive Assistant or high-level administrative role.
- Must possess a valid driver's license and a clean driving record.
- Excellent verbal and written communication skills in English and Filipino/Hiligaynon.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong organizational skills with the ability to prioritize tasks in a dynamic work environment.
- Ability to demonstrate sound judgment, initiative, and resourcefulness.
- High school diploma or equivalent; a degree in Business Administration or a related field is a plus.