Deskripsi Pekerjaan
We are seeking a highly organized and professional Executive Assistant to join the ADERMA Aquatic Resources team. In this key role, you will provide comprehensive administrative support to senior leadership, ensuring that office operations run smoothly and efficiently. You will act as the primary point of contact for internal and external stakeholders, managing complex calendars, coordinating meetings, and facilitating seamless communication across all departments. We are looking for a proactive individual who can anticipate needs and handle sensitive information with the utmost confidentiality. Your duties will include preparing high-quality reports, managing correspondence, and overseeing office procedures. If you possess a strong command of English, exceptional time management skills, and a desire to support a growing organization, this is the perfect opportunity for you. Join us in making a difference in the aquatic resources industry.
Tanggung Jawab
- Manage complex calendar scheduling, including meetings, appointments, and travel arrangements.
- Prepare and distribute meeting agendas, take minutes, and follow up on action items.
- Handle confidential correspondence and manage internal and external communications.
- Coordinate office activities and procedures to ensure operational efficiency.
- Assist in the preparation of reports, presentations, and documentation.
- Process expenses, invoices, and general administrative tasks.
- Screen and direct phone calls, emails, and visitors to the appropriate personnel.
Kualifikasi
- Bachelor's degree in Business Administration, Communication, or related field preferred.
- Proven experience as an Executive Assistant or similar administrative role.
- Excellent proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational skills with the ability to prioritize multiple tasks effectively.
- Exceptional written and verbal communication skills in English.
- Ability to work independently and maintain confidentiality.
- High attention to detail and problem-solving abilities.