Deskripsi Pekerjaan
Are you a highly organized professional looking to partner with top-tier leadership? MOL Enterprise (Philippines) Inc is seeking a proactive and detail-oriented Executive Assistant to join our Makati-based team. In this pivotal role, you will act as the operational backbone for our executive leadership, ensuring that daily workflows are seamless, priorities are managed with precision, and communication flows effectively across the organization.
We are looking for a high-energy individual who thrives in a fast-paced environment and possesses the discretion and professional poise required to handle confidential matters. If you are a natural problem-solver with an exceptional ability to multitask and manage complex schedules, this is the perfect opportunity to advance your career in a dynamic corporate setting.
Tanggung Jawab
- Manage and maintain complex executive calendars, including scheduling meetings, conference calls, and travel arrangements.
- Serve as the primary point of contact for internal and external stakeholders, handling correspondence with professionalism.
- Prepare, proofread, and format presentations, reports, and internal communications.
- Coordinate board meetings, team gatherings, and corporate events, including agenda preparation and minute-taking.
- Monitor and manage departmental expenses, tracking budgets and processing reimbursements.
- Anticipate executive needs by proactively gathering information and preparing necessary documentation ahead of meetings.
- Maintain physical and digital filing systems to ensure efficient information retrieval and data security.
- Handle sensitive and confidential information with absolute discretion and integrity.
Kualifikasi
- Bachelor’s degree in Business Administration, Communication, or a related field.
- At least 2-4 years of proven experience as an Executive Assistant, Personal Assistant, or Senior Administrative Officer.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and digital collaboration tools.
- Exceptional written and verbal communication skills in both English and Filipino.
- Strong organizational and time-management skills with the ability to prioritize competing deadlines.
- Demonstrated ability to exercise sound judgment and maintain confidentiality.
- Proactive mindset with strong problem-solving capabilities and high attention to detail.
- Experience working in a fast-paced, multi-national corporate environment is preferred.