Deskripsi Pekerjaan
Hamburg Trading Corporation is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to our President. In this pivotal role, you will act as the right hand to executive leadership, ensuring that daily operations run seamlessly while managing sensitive information with the utmost confidentiality.
The ideal candidate is a strategic thinker who thrives in a fast-paced environment. You will be responsible for streamlining the President's schedule, managing external communications, and overseeing key administrative projects. If you are a problem-solver who excels at multitasking and enjoys coordinating between internal departments and external suppliers, we would love to hear from you.
This role offers an excellent opportunity to gain exposure to high-level business management within a reputable organization located in Santa Rosa City. You will play a crucial role in the company's growth by optimizing executive workflow and maintaining efficient communication channels.
Tanggung Jawab
- Manage the President’s calendar, including scheduling appointments, meetings, and travel arrangements.
- Serve as the primary point of contact between the President, internal staff, and external stakeholders/suppliers.
- Draft, review, and send communications on behalf of the executive office.
- Coordinate and follow up on key projects to ensure deadlines and quality standards are met.
- Prepare reports, presentations, and meeting minutes for executive review.
- Oversee office operations and administrative workflows to enhance productivity.
- Maintain organized digital and physical filing systems for sensitive documents.
- Assist in the preparation of board meetings and corporate events.
Kualifikasi
- Bachelor’s degree in Business Administration, Management, or a related field.
- Minimum of 3-5 years of experience in an executive assistant or high-level administrative role.
- Exceptional verbal and written communication skills in English and Filipino.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and collaboration tools.
- Strong organizational skills with the ability to prioritize tasks in a fast-paced environment.
- Proven ability to maintain confidentiality and handle sensitive corporate information.
- Strong interpersonal skills and the ability to interact professionally with diverse stakeholders.
- Ability to work independently with minimal supervision and exercise good judgment.