Deskripsi Pekerjaan
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our leadership team in South Caloocan. In this pivotal role, you will act as the right hand to management, ensuring that daily operations run smoothly and efficiently. The ideal candidate is a master of time management, an expert communicator, and a proactive problem-solver who can thrive in a fast-paced environment.
As an Executive Assistant, you will be the gatekeeper and facilitator of the office, managing complex schedules, orchestrating high-level meetings, and ensuring that all documentation is accurate and ready for review. We are looking for a dedicated professional who values confidentiality, precision, and the ability to anticipate the needs of others before they arise.
If you are a detail-oriented professional looking to make a significant impact on our daily office operations and contribute to our organizational success, we invite you to join our growing team.
Tanggung Jawab
- Manage and maintain complex executive calendars, scheduling appointments, and prioritizing meetings.
- Prepare, format, and edit professional documents, reports, presentations, and correspondence.
- Facilitate effective communication between departments and external stakeholders to ensure alignment.
- Coordinate travel arrangements, itineraries, and logistics for business-related trips.
- Organize internal and external meetings, including preparing agendas and recording meeting minutes.
- Maintain physical and digital filing systems with high levels of confidentiality and organization.
- Oversee daily office operations, including supplies management and administrative troubleshooting.
Kualifikasi
- Bachelor’s degree in Business Administration, Office Management, or a related field.
- Proven experience as an Executive Assistant, Personal Assistant, or Senior Administrative Assistant.
- Exceptional verbal and written communication skills in both English and Filipino.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong organizational skills with the ability to multitask and meet tight deadlines.
- Discretion and confidentiality in handling sensitive corporate information.
- Strong interpersonal skills with a professional and approachable demeanor.